Bibs with Transcendant of 'f' showing on location limited searches

Bug #1746800 reported by Robert J Jackson
20
This bug affects 4 people
Affects Status Importance Assigned to Milestone
Evergreen
Undecided
Unassigned

Bug Description

web client 3.0.3

search:
keyword "massachusetts"
Shelby County PL - Shelbyville Main Library
Limited to "All Books"
Shelving Location="J Nonfiction"

Included in the hits are GPO - Government Documents which have the following settings in the config.bib_source table:

evergreen=# select * from config.bib_source where id = 9;
 id | quality | source | transcendant | can_have_copies
----+---------+----------------------------+--------------+-----------------
  9 | 90 | GPO - Government Documents | f | t

Attaching a screen shot of the search screen showing one of several non transcending records.

Revision history for this message
Robert J Jackson (rjackson) wrote :
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Mike Rylander (mrylander) wrote :

Unless I'm misunderstanding you, this is exactly as expected -- they're entirely empty records, so they're supposed to show up in staff searches. Otherwise, staff would not be able to find them to catalog items or add LURIs. Am I missing something?

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Elaine Hardy (ehardy) wrote :

That is expected behavior for the reasons you state. It is a feature and not a bug.

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Elaine Hardy (ehardy) wrote :

Provided it is the staff client and not the public....

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Robert J Jackson (rjackson) wrote :

Sorry - Should never have made it launch pad so it seems. Am I mis-remembering or was there talk in the past to add an option to exclude non-transcending bibs with no holdings from results in the staff client?

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Kathy Lussier (klussier) wrote :

If this is a public search, I believe this could be similar to bug 1745233. We're still seeing issues with copy location searching here.

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Elaine Hardy (ehardy) wrote :

As long as it is an option. PINES catalogers depend on being able to find records with no holdings attached in a staff client search. At one time, there was a color cue (the record was highlighted in gray in the retrieved search list) for those records so that staff could easily tell what they were, lessening confusion for circ staff. We would like that color coding back.

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Jason Boyer (jboyer) wrote :

Elaine, do you know if it's common in PINES to limit searches to a specific shelving location while expecting to see these records? That seems to be the only time we hear of staff confusion and hiding empty records when searching at a copy location would be a smaller change than trying to add an option to enable / disable empty records in searches altogether.

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Elaine Hardy (ehardy) wrote :

I haven't heard of staff confusion in years -- at least, I haven't seen helpdesk tickets or had questions sent to me about them in a very long time. I think staff in PINES are aware enough of the empty records that they know what they are. To me, it is a matter of staff education that would be assisted by having that color cue back.

Revision history for this message
Kathy Lussier (klussier) wrote :

In my mind, when you limit by copy location, you're trying to find materials that have had that copy location applied to it. If the record has no copies, then the copy location has not been applied. I would support removing empty records from copy location limited searches.

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Elaine Hardy (ehardy) wrote :

I don't see catalogers filtering by copy location very often when looking for an existing record to attach holdings, so I don't see removing empty records from those results to hamper cataloging workflow. Perhaps if they thought the title was already in their holdings, but I don't think they would expect to retrieve an empty record in that case.

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Beth Longwell (blongwel) wrote :

Limiting a search down to a specific shelving location should not return empty records. While I try to keep these cleaned up, there are always bibs waiting for items, and it is confusing to staff and patrons. Our current Evergreen version is 3.1.11

tags: added: search
removed: webstaffclient
Revision history for this message
Michele Morgan (mmorgan) wrote :

Adding a long overdue Confirmed status to this.

Still an issue in Evergreen 3.7

While it's understandable that bibs with no items should display in staff catalog searches so that holdings can be attached, Comment #10 states the real issue succinctly:

"when you limit by copy location, you're trying to find materials that have had that copy location applied to it. If the record has no copies, then the copy location has not been applied."

Empty bibs should not show in searches limited to shelving locations or shelving location groups.

Changed in evergreen:
status: New → Confirmed
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