Acquisitions permissions for managing items

[Galen Charlton]

The stock Acquisitions profile has various permissions for managing items and volumes in the course of the acquisitions process, including UPDATE_VOLUME, UPDATE_COPY, DELETE_VOLUME, but not DELETE_COPY.

Without DELETE_COPY, somebody with that profile can create real items in the course of activating a PO, but then be unable to cancel a PO for a permanent reason because they lack the permission to delete the associated real items.

Is it sufficient to add DELETE_COPY to the stock Acquisitions profile? Or are there concerns that DELETE_COPY would be too broad to give to acquisitions clerks?

Evergreen master

[Galen Charlton (gmc)]

By the way, if the decision is that DELETE_COPY is too broad, that suggests defining a new permission that is checked specifically when deleting real items because of an order cancellation.

[Tiffany Little (tslittle)]

If it's possible to have a new permission that allows an acq user to cancel items and subsequently have real copies auto-deleted, but *not* affirmatively delete other copies in the catalog, that would be my vote. I'm a little leery of handing out DELETE_COPY to acq users just so they can conduct normal business, when that also gives them abilities that I wouldn't necessarily prefer they have re: other holdings in the catalog.

[Tiffany Little (tslittle)]

Although now I see that DELETE_VOLUME is already part of the stock acq permissions, so hmm. To me those would seem to be tied together. So if DELETE_VOLUME should be part of acq perms, then DELETE_COPY should follow. Although ideally, IMO, neither one should be part of acq perms and there should be a more acq-specific flavor of perm to accomplish auto-deleting items. Something like CANCEL_LINEITEM?