Purchase Order prices are not supplied to Invoice

[Don Butterworth]

Acquisitions 2.6.0

The price fields from a Purchase Order are not automatically transferred to the Invoice. Prices have to be typed in manually!!

[Kathy Lussier (klussier)]

This is actually seen as desired behavior by some libraries since the final invoice price often does not match the price that was entered in the PO. Once the price is entered into the Paid field it is automatically propagated to the Billed field. If this behavior were to change, then I would say a library setting would need to be created to control whether the price is automatically transferred or not.

[Tiffany Little (tslittle)]

To add to this old bug: I agree that when creating a PO the prices should auto-populate to the invoice. This is consistent behavior with how EDI invoices work, that the prices are already supplied. It seems less work to modify potentially a few incorrect prices rather than needing to enter prices for each line item.

[Mary Llewellyn (mllewell)]

I agree with Kathy that the estimated prices are the full list price and should not be automatically suppled in the invoice. The EDI prices that are supplied are the discounted prices, not the list prices.

[Jennifer Pringle (jpringle-u)]

Maybe it should look at the Prepayment required field.

I'm assuming if prepayment is required for a non-EDI vendor that the price on the PO is what will be used on the invoice as well.

[Mary Llewellyn (mllewell)]

In our case, staff would have to manually change every price in the invoice if the PO prices are mapped in. Just as labor intensive. I'd like to see this as a library setting since we seem to have opposite views on this ticket.

[Tiffany Little (tslittle)]

Our libraries have the discount price in the POs, because that's what's downloaded from the vendor in their 9xx field.

What about a prompt when you click "Create Invoice" that asks "Populate invoice with purchase order prices?" (language tbd)?

[Christine Morgan (cmorgan-z)]

I like Tiffany's idea of a prompt to populate the invoice with the purchase order prices when needed.
This would provide the flexibility to handle both situations.

[Jennifer Pringle (jpringle-u)]

+1 Tiffany's idea of a prompt

[Andrea Neiman (aneiman)]

Equinox is working on this as part of Acq Sprint B - bug 2006970